TMA Custodial Management

Simplify and streamline custodial services throughout your entire organization

TMA Custodial Management represents the first integrated custodial management tool that works in tandem with a robust Computerized Maintenance Management System ( CMMS ). This powerful tool can be used to efficiently manage your custodial staff, work flow processes (routes), and cleaning supplies, while capturing all your facility management costs in a single integrated database. The module utilizes ISSA 447 Cleaning Times and APPA's Custodial Staffing Guidelines as the basis for developing cleaning schedules for routine and project work. These national standards make it easy to estimate staffing requirements for organizations that outsource custodial services or perform these services in-house.

TMA Custodial Management offers you the benefits of fully integrating work orders, project management, accounting functions, and CAFM capabilities.* With TMA Custodial Management, you can even click on a room number in a CAD drawing to view cleaning requirements. Supervisors are provided a complete Custodial Inspection module. The module has user-defined inspection forms based on the appearance of items linked to cleaning tasks. Copies of the forms can be printed, or forms can be downloaded to a Palm OS or Pocket PC handheld device.

TMA Custodial Management, in conjunction with TMA's world-class maintenance management software, provides a seamless approach to managing your facilities, materials, and personnel records so you can easily track your organization's custodial requirements.

* Requires a license for optional TMA CAFM module.

Business benefits include the following:

• Easily schedule staff for custodial services including routine tasks and project work for buildings, floors, rooms, offices, and areas.
• Shorten stock replenishment time and reduce costs by tracking all cleaning supplies using TMA's material management module.
• Develop and justify budgets when labor times are derived from ISSA 47 Cleaning Times and APPA's Custodial Staffing Guidelines, which are incorporated in the system.
• Reduce training time of custodial staff with pre-formatted "Duty Lists."
• Easily customize inspection forms unique to every cleaning task and type of area.
• Easily manage and track work performed whether you outsource custodial services or manage them in-house.
• Support multiple shifts and multiple custodial organizations within a facility or across multiple facilities.
• View data on a timely basis with numerous reports and graphs for analysis.

Primary Features of TMA Custodial Management

• Assign task schedules to specific room types or modify for unique spaces.
• Design a variety of "Duty Lists" for an individual or a crew which permits self-checking of compliance by client and efficient training of staff.
• Utilize ISSA 447 Cleaning Times and APPA Custodial Staffing Guidelines inherent in the system.
• Estimate labor based on level of cleanliness selected and set coverage factors for utilization of cleaning chemicals.
• Schedule multiple shifts, each having their own custodial tasks and frequencies.
• Complete inspections utilizing pre-formatted inspection forms or go paperless utilizing handheld devices.
• Use numerous pre-formatted reports for fast and accurate information on custodial services.
• Track stock levels through automation of materials used on services performed.
• Track staffing levels through automation of materials used on services performed.
• Track staffing levels through automation of labor needs on scheduled services.
• Compare actual custodial costs against budgeted amounts by buildings, areas, and rooms.
• Allocate costs among occupants for custodial services or work due to vandalism.
• Automatically create work orders for areas or assets that need custodial services.